How to Automate Data Sync from Google Sheets to Looker Studio Using Coupler

Managing data across multiple platforms can quickly become a headache, especially when keeping everything up-to-date in real time. Suppose you’re maintaining an important sales dashboard in Looker Studio, but the data lives in Google Sheets. When your team updates the spreadsheet, you manually import the latest figures into Looker Studio. This tedious process is time-consuming and opens the door to human error.

What if there was a way to automatically sync your Google Sheets data with Looker Studio, ensuring your dashboard is always current without constant manual updates?

This is where Coupler comes in. It is a powerful tool to automate data flow between your favorite apps. This tutorial will walk you through the steps to automate your data sync from Google Sheets to Looker Studio. This helps you create a dynamic, always up-to-date dashboard with minimal effort.

With Coupler, you can effortlessly set up a connection between Google Sheets and Looker Studio, so your data is synced in real-time. No more worrying about outdated reports or last-minute data pulls—Couple takes care of it for you, allowing you to focus on what matters: analyzing and acting on your data.

Let’s get started!

What is Coupler?

Coupler is a no-code data integration tool that enables users to automate the data flow between applications like Google Sheets, Looker Studio, Excel, and others. It is designed to simplify bringing data from different sources into a single, centralized location. This allows users to create reports, dashboards, and analyses without manual data entry or complex coding.

Coupler lets users easily connect their data sources, set up automated data syncs, and keep their reports up-to-date in real-time. Businesses widely use the tool for managing marketing, sales, finance, and other data types.

This makes it easier to visualize and analyze information across platforms. Additionally, Coupler is trusted by thousands of users and organizations worldwide for its reliability and ease of use.

Automating Data Sync from Google Sheets to Looker Studio

Here is a step-by-step walkthrough on automating data from Google Sheets to Looker Studio using Coupler:

Step 1: Sign Up and Log In to Coupler

1. Go to Coupler and click the “Sign Up” button.
2. Enter your email address, choose a password, or sign up using your Google or Microsoft account.
3. Once signed up, log in to your Coupler account.

Step 2: Add a New Importer

1. After logging in, it’ll direct you to the Coupler dashboard.
2. Click the “Add Importer” button for a new data integration.

3. Select Source and Destination:
   • Source: Choose “Google Sheets” as your data source.
   • Destination: Choose “Looker Studio” as your destination.

Step 3: Configure Google Sheets as the Data Source

1. Connect Google Sheets:
   • Click “Connect” under the Google Sheets section to link your Google account with Coupler.
   • Grant the necessary permissions to allow Coupler to access your Google Sheets data.

2. Select Spreadsheet:
   • Once connected, choose the specific Google Sheets file you want to sync.
   • Select the particular sheet within the file that contains the data you want to visualize in Looker Studio.
3. Customize the Import (Optional):
   • Range: Specify a cell range if you only want to import data from a specific section of your sheet.
   • First Row Headers: Indicate whether the first row of your sheet contains headers.
   • Click “Transformations” to see all the data you want to import.

4. Set Up Looker Studio as the Destination:

• Once you’ve customized your import, click on the “Destination” tab to set up Looker Studio as the destination for your data.

5. Schedule Your Importer:

• After configuring the destination, you’ll be prompted to schedule your importer.
• Turn on the “Automatic data refresh” toggle.
• Set the interval (e.g., daily, weekly) and the time you want your data to refresh.
• Choose your timezone to ensure the refresh occurs at the correct time.

6. Run the Importer:

• Once you set up everything, click the “Save and Run Importer” button to start the import process.
• This will initiate the data transfer from Google Sheets to Looker Studio, automatically updating your data according to the schedule you’ve set.

Step 4: Set Up Looker Studio as the Destination

Set Looker Studio as your destination in Coupler to connect your Google Sheets data to Looker Studio. Follow the steps below to complete this setup:

1. Visit Looker Studio and Sign Up

• Go to Looker Studio and sign up with your Google account if you haven’t already done so.

2. Create a New Data Source

• In Looker Studio, click on the “Create” button and select “Data source” from the dropdown menu (as shown in the image below).

3. Search for Coupler Connector

• In the “Data Source page,” type “Coupler” in the search bar to find the Coupler connector.

4. Select and Authorize Coupler

• Click on the Coupler connector, and you’ll see a prompt to authorize Looker Studio to use this connector.
• After authorizing Looker Studio, authorize Coupler to access your data.
• Once authorized, you will see the following confirmation:

5. Connect Your Data

• After authorization, select your Google Sheets data as the importer in Coupler.
• Ensure you connect to the correct Google account and select the appropriate Google Sheets file.

6. Finalize the Setup

• Click on the “Connect” button to establish the connection between Google Sheets and Looker Studio.
• Use this data source to create dynamic reports and dashboards in Looker Studio, ensuring your data is always up-to-date.

Step 5: Create a New Looker Studio Report

After completing the data import from Google Sheets to Looker Studio using Coupler, it’s time to create a new report and visualize your data.

1. Finalize Data Configuration

• After setting up your data source, you’ll see a field configuration screen in Looker Studio.
• Here, review and adjust your data fields. Add or modify fields and parameters using the “Add a Field” or “Add a Parameter” buttons.

2. Add Data to Your Report

• Once you configure your data source, click “Create Report” in the upper right corner of the Looker Studio interface.
• You will see a prompt to confirm that you want to add this data source to the report. Click “ADD TO REPORT.”

3. Customize and Style Your Report

• Looker Studio will generate a blank report with your newly added data source.
• Start adding charts, tables, and other elements to visualize your data. Use the “Insert,” “Add a chart,” and “Add a control” options to bring your report to life.
• Click the “Style” tab to customize the appearance of your charts and tables, ensuring the report matches your desired aesthetic.

After completing your report, share it with team members or stakeholders. Click the “Share” button in the top right corner. Also, manage access permissions to control who view or edit the report.

Final Thought

Automating data sync between Google Sheets and Looker Studio using Coupler can significantly streamline your workflow, saving time and reducing the risk of errors. Coupler’s easy-to-use interface lets you set up seamless connections and automate regular data updates, ensuring that your dashboards are always accurate and up-to-date. This automation allows you to focus on analyzing and acting on your data rather than spending time on manual updates.